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Completing Your CRB Disclosure Form
Way Ahead produced the following reminders to ensure that you complete the disclosure form accurately to help reduce the chances of the Disclosure being returned and delaying the process.
5 Year Address History
Gaps in address histories are by far the most common cause of rejected forms. All Post Codes must be correct and present.
Middle Name No Entered
When an applicant submits information such as a driving license number and it indicates that a middle name exists, but it has not been detailed on the application form, the CRB will reject the form and return it to the Registered Body for clarification.
Surname at Birth No Entered
If an applicant crosses “Ms” or “Mrs” but does not enter “Surname at Birth” in Section C20 he CRB will reject the form and return it to the Registered Body for clarification. The surname at birth must always be provided even if this is the same as the surname recorded in Section A.
Level of Check Required
The Disclosure form should always indicate the level of check required at Section Y6/7. If not the CRB will reject the form and return it to the Registered Body for clarification.
Missing Signature
The application form should always be signed by the registered Counter signatory at Section Y9, and by the applicant at Section H68. If not the CRB will reject the form and return it to the Registered Body for clarification.
Please Take Care
Each Disclosure application form is scanned by the CRB automatically. However, many forms cannot be scanned due to some basic errors made when completing the form which will cause a delay in the processing of applications.
To ensure your applications are processed as smoothly and efficiently as possible, please follow these simple guidelines when completing Disclosure application forms.
Make sure you use BLACK INK THROUGHOUT and write clearly in BLOCK CAPITALS ONLY.
Place only one letter or number in each box.
Cross out any errors on the form and amend the correction to the right of the error. If there is no space to write next to a particular piece of information, please write as close to the text as possible.
Ensure that both the form reference number and the applicant's name are noted on any continuation sheets.
Use the checklist when checking the application form to ensure all mandatory fields are complete.
Ensure you have placed a cross in the box in Section Y3/4, which states whether the position involves working with children and/or regular contact with vulnerable adults.
Ensure signatures keep within the space provided in the box.
Do not use staples to attach any cheque's, continuation sheets or additional information.
Do not place any stickers or stamps on the form i.e. featuring addresses or dates.
Do not use correction fluid on the form.
Do not allow text to cross the edges of the boxes on the application form.
Do not put a line through a section of the form or state a field is ‘not applicable', if it is not relevant to the application then please leave it blank.
Do not send in any original or copies of identity documents with the Disclosure application form. Way Ahead can not be responsible for any lost documentation
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